Thursday, August 30, 2018

Tips for Effective Public Speaking

For many employees, especially leaders in highly visible positions, effective public speaking is just another part of the job. Whether it’s addressing the media, motivating employees, making an innovative pitch or speaking to the community, watching a talented orator deliver an effective presentation can be both inspiring and intimidating – especially to those of us who have to really work at being charismatic.

The ability to enchant an audience isn’t necessarily an inherited trait, though, and there is hope for the reluctant raconteur. Like many professional skills, confidence can be practiced and perfected with time.

If you’re an ambivert like I am, a person whose personality displays both extroverted and introverted features, the idea of public speaking isn’t totally terrifying, but when you actually find yourself open to the scrutiny of spectators, your nerves take over and your ego deflates.

No matter your personality type, with patience and preparation, even the most timid talker can overcome a fear of public speaking.

When you’re getting ready to give a speech or presentation, it’s hard enough to focus on the material you’re discussing, so trying to remember a bunch of public speaking tips can be distracting. We’ve all been told over and over to make eye contact, speak slowly and avoid reading slides verbatim, etc. But I’ve narrowed it down to three rules you absolutely have to follow, and once you’ve rehearsed enough times, they should become muscle memory:

Be Prepared

Preparation for public speaking is the linchpin of a successfully delivered presentation. I think a lot of the jitters we feel before making any speech can be contributed to the anxiety associated with feeling unprepared. Some people thrive on improvisation, but for those of us who need a game plan, preparing for a speech or presentation is a necessity. Whether you’re using a slide deck, videos, photos or other visual aids, practice your presentation as many times as you can. Understand the timing and pacing of your delivery so the flow of ideas makes sense and your messages are easily identified. Cut as much fat from your script as you can to make it easier to recite conversationally. You should never make a speech for the first time to your audience.

There are some other things to consider beforehand, like presentation location and tech capabilities. If the computer suddenly breaks and your accompanying slides and visuals are lost, can you make your presentation a cappella?

Don’t Say Too Much

How many times have you been told to keep it simple? We’ve all endured meetings, presentations and speeches that felt endless, like being drawn into a PowerPoint black hole. When you’re the one on the podium, do you want people to be checking their watches? During the preparation phase, you should have identified your key messages. If you bury those in extra information, you’re relying on your audience to decipher which material matters most. Do the leg work for them. Keep your presentation short and make your key messages obvious and memorable.

Know Your Audience

You should know in advance who you’re actually going to be speaking to. How old are they? Are they subject matter experts? Members of the general public? High school students? Senior leaders? All of this information will dictate how you make your presentation, what kind of visual aids you use and how you shape your language. If you use industry jargon, will they understand it? How much background information do you need to provide? Is it a formal presentation? Does your audience have a sense of humor? Understanding your audience’s limits and expectations beforehand (this is why preparation is key) will ensure your presentation or speech is appropriate and well-received.

Even experienced public speakers still combat nervousness and stage fright, so don’t set the bar too high for yourself. You can find some additional effective public speaking tips here.

And if all else fails, just picture the audience naked.

This article originally appeared on GovLoop.

Thursday, August 23, 2018

3 Easy Ways to Improve Office Productivity

Office productivity sometimes feels elusive, especially when we lose our focus, let our priorities get muddied or allow petty drama to consume our thoughts. We humans love our shiny objects, but luckily there are ways to overcome those silly distractions and boost office productivity.

In the weeks leading up to my wedding, I received a lot of guidance from well-meaning friends and family. The most common phrase I heard was, “Never go to bed angry.” It’s great advice given the right context. But I do think sometimes an overnight cool down session can go a long way in making an argument seem less important.

Anyway, that’s not what this post is about, but stick with me here. Out of all the good, bad and insane words of wisdom I received before my wedding day, my favorite to share throughout the years has always been this: “It’s not about the wedding, it’s about the marriage.” This is the advice I share with my friends who are planning their big days, when I’m writing a card or even trying to warm up cold feet. And oddly enough, it’s the mantra I recite to myself from time to time when I’m having a hard day at work.

It’s not about the wedding, it’s about the marriage. You probably won’t remember the tiny floral details on the table cloths, or which of your aunts didn’t want to sit next to each other, but if you’ve built a strong foundation, you will likely enjoy a happy and successful partnership for many years.

So how in the world does this translate to office productivity? The wedding is the trivial thing upsetting or frustrating you at the office, and the marriage is your career. It’s not about what’s happening in this moment that’s temporarily troubling you. That’s not important. When you feel slighted by a coworker or if you find yourself fixating on something annoying, it’s just a distraction. When you expend so much of your mental energy on negativity, you’re draining yourself of productivity and starving yourself of growth.

Here are three things I do to refocus my attention on the “marriage” when the “wedding” has overwhelmed me:

Take deep breaths.

This seems too simple, doesn’t it? If I can’t leave my desk to get some fresh air, all I need to do is take a few deep breaths. While I’m breathing deeply, I recite my mantra. I just let it go. Then, I move on with purpose and refocus my energy on the mission at hand.

Make a list. 

The problem with focusing on the little things that bother us is how easily those little things can become big things that consume our thoughts and change our mindset from optimism to pessimism. So when I feel scattered, I get out my paper and my favorite pen and I make a list. I usually write my priorities for the rest of the day. Be sure to include at least one task you know you can get done before quitting time so you’ll have something to put in your daily win column.

Take a walk. 

This one is my favorites. It’s generally agreed upon that eating lunch away from your desk boosts your creativity and problem solving, but even getting up to take a brisk, two-minute walk around your building can give you the necessary distance to clear your head, forget about the menial diversions building up in your brain, and get your mind right to sit back down at your desk and attack the rest of the day. When the weather’s nice, I like to go outside, close my eyes, and take some deep breaths. I’m fortunate I can actually do this, but if you can’t make it outside, or if it’s raining, even just a quick jaunt to the lobby gives you a few quiet minutes to yourself to refocus on what matters.

It sounds too easy, and it is, but “easy and effective” doesn’t have to be an oxymoron.

Remind yourself of the big picture priorities, know what motivates you and don’t let those aggravating details get you down.

This article originally appeared on GovLoop.

Monday, August 06, 2018

Visiting California: Lake Tahoe in January

Mike and I love snowboarding.  We love snow in general.  I probably get a little bit more excited about snow than he does, but the point is we both love it.  Which is why it was a bit disappointing our trip to Lake Tahoe was scheduled during an unusually warm January.

Most of the snow was melting, and it was in the 50s almost the entire time we were there.  That made for some pretty warm days on the slopes, plus slushy/icy conditions as the snow would melt and then refreeze overnight.

We made the best out of it, but after a few days at Heavenly, ultimately decided we much preferred our trip to Breckenridge, CO in 2015.

From our trip to Tahoe, two things stand out: my impromptu sunset drive to Emerald Bay and the fishing charter we booked for our last day.

Mike and I drove out to Emerald Bay one morning, but the fog was still so thick, all of the views were obscured and we couldn't see much beyond the trees 10 feet in front of us.  We did find a cool view of the lake from a park on the shoreline, but still...fog.

So after we enjoyed the switch back mountain road, we turned around and headed back to the hotel. That evening when the sky cleared, I went back out on my own to see what I could see.  Mike was tired, plus he didn't pack waterproof shoes. I knew I wanted to get to Emerald Bay, one of the most famous photo spots in South Lake Tahoe.  I parked along the side of the highway and followed a trail up the hill to a waterfall, but the view of Emerald Bay was obscured by trees.  There was still a lot of snow on the trails, and even in my snow boots I had to go slowly.  I knew sunset was coming quickly, so I hiked back down to the highway where I could hear water flowing, and climbed down a snowy bank to a hidden stream and cascading pools to be greeted by an unobstructed view of Emerald Bay, just in time to catch the bright purple sunset. It was truly amazing.

On our last day in Tahoe, we finally got to see the lakeshore without fog. We enjoyed an early lunch by the beach and then boarded a fishing boat for a four-hour excursion on the lake.  The views from the boat were amazing, and the weather was absolutely perfect.  Mike caught two...trout? bass? I don't know what they were. But he took one of them back to the hotel and cooked it for dinner.

© Well Taylored Life. All rights reserved.
Blogger Designs by pipdig